In short

The Lead - Candidate Experience will act as a player-coach to lead and develop our candidate experience team, ensuring a smooth and efficient recruitment process for candidates and hiring managers. This role is crucial in optimizing our interview scheduling operations, enhancing the candidate experience, and supporting the overall interviewing and preboarding process.

The ideal candidate is highly organized, detail-oriented, and possesses strong leadership and communication skills, resulting in strong productivity management of the team. This person will collaborate with Global Talent Acquisition leadership teams, providing regular insights and designing the candidate experience strategy, with support from the Global Head of Talent Acquisition - CoE.

The Lead- Candidate Experience role will report to the Global Head of Talent Acquisition - CoE in the Talent Acquisition function, supporting the Global/EMEA teams.

Your Mission

Team Leadership and Management:

  • Lead, mentor, and develop a team of candidate experience specialists while also maintaining a personal workload of interview scheduling, contract creation, and pre-boarding administrative duties
  • Set team goals, priorities, and performance standards
  • Conduct regular team meetings, provide feedback, and conduct performance reviews
  • Foster a collaborative, inclusive, and positive team environment
  • Identify training needs and implement professional development plans for team members

Recruiting Process Optimization:

  • Oversee and streamline the full cycle recruiting coordination process, from interview scheduling to contract generation and administrative preboarding for new hires
  • Identify areas for process improvement and implement best practices to enhance efficiency and effectiveness
  • Develop and maintain standard operating procedures (SOPs) and process documentation
  • Strong problem-solving and decision-making skills Ensure compliance with all legal and regulatory requirements related to recruiting

Candidate Experience:

  • Design and Champion a positive and seamless candidate experience throughout the recruitment process
  • Monitor candidate feedback and implement strategies to improve satisfaction
  • Ensure timely and professional communication with candidates

Stakeholder Collaboration:

  • Partner with talent acquisition leaders, talent acquisition partners, hiring managers, and other stakeholders to ensure alignment and effective communication
  • Act as a point of escalation for complex scheduling or coordination issues
  • Build strong relationships with internal teams to understand their hiring needs and provide support

Data and Reporting:

  • Track and analyze key recruitment metrics related to coordination activities, such as time-to-schedule, candidate NPS, and process efficiency
  • Generate, analyze, and present findings on team performance and process effectiveness
  • Use data to identify trends, areas for improvement, and inform decision-making

Vendor Management:

  • Manage relationships with external vendors related to recruiting coordination, such as scheduling tools or assessment platforms
  • In partnership with leadership and Talent Tech, evaluate vendor performance and identify opportunities to optimize costs and services

Technology and Tools:

  • Leverage and optimize the use of Greenhouse, Workday, Juro, and GoodTime as it relates to candidate experience process flows among other recruiting and technologies
  • Evaluate and implement new tools to improve efficiency and enhance the recruiting process.
Group of girls smiling
  • Man and woman sat at desks talking
  • Open planned office with men and women sat on a a large curved sofa
  • Group of runners talking outside the office
  • A team of people sat on the steps with a view of mountains outside the office.
  • Two women smiling at each other in a meeting room with large curved windows
  • A group of people sat around a table looking at large design papers
  • 3 men sat around with laptops smiling at each other
  • a large group of runners holding an On flag smiling at the camera
  • Man and woman sat at desks talking
  • Open planned office with men and women sat on a a large curved sofa
  • Group of runners talking outside the office
  • A team of people sat on the steps with a view of mountains outside the office.
  • Two women smiling at each other in a meeting room with large curved windows
  • A group of people sat around a table looking at large design papers
  • 3 men sat around with laptops smiling at each other
  • a large group of runners holding an On flag smiling at the camera
  • Man and woman sat at desks talking
  • Open planned office with men and women sat on a a large curved sofa
  • Group of runners talking outside the office
  • A team of people sat on the steps with a view of mountains outside the office.
  • Two women smiling at each other in a meeting room with large curved windows
  • A group of people sat around a table looking at large design papers
  • 3 men sat around with laptops smiling at each other
  • a large group of runners holding an On flag smiling at the camera

Your story

-Preferred Bachelor's degree in Human Resources, Business Administration, or a related field -5+ years of experience in recruiting coordination or a related role, with at least 2 years in a supervisory or management capacity -Proven experience in managing and developing a team -Excellent organizational, time management, and prioritization skills -Exceptional communication and interpersonal skills, with the ability to interact effectively with candidates, hiring managers, and senior leadership -Ability to work in a fast-paced, dynamic environment and manage multiple priorities -Proficiency in applicant tracking systems (ATS) and other recruiting software -Knowledge of employment laws and regulations

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About the Team

Being part of the talent team at On means doing things differently, we don’t do things just because they are what “HR does”. We build, grow, enable, and empower the team to drive the future of On. Because this is what matters to us. Because we are On.

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Positive

Positive

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Making people feel good is our speciality. From the get-go, we want you to have the best experience. On is a special place, filled with experts and athletes, musicians, artists, scientists and innovators – we’re here to unlock all that potential for you.

Learn about our Spirits
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Gavin

Talent Acquisition Specialist

I’m getting people curious about On – what we're working on, and ultimately what kind of working environment we have, the essence as to what life here is like. I love to get people on a call and change their perception.
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What we offer

On is a place that is centered around growth and progress. We offer an environment designed to give people the tools to develop holistically – to stay active, to learn, explore and innovate. Our distinctive approach combines a supportive, team-oriented atmosphere, with access to personal self-care for both physical and mental well-being, so each person is led by purpose.

On is an Equal Opportunity Employer. We are committed to creating a work environment that is fair and inclusive, where all decisions related to recruitment, advancement, and retention are free of discrimination.

Build the better you

What to expect

We want to set everyone up for success, so here’s the lowdown on how we hire. Our process is a two-way street – bringing you into our culture, while helping us learn how you think.

Our full process can last about eight weeks from application to offer, because we care about getting it right. These steps explain how we usually do things.

Before you get started, feel free to consider if you want to work with us. Strange question? Well, we give people a lot of space to navigate their day-to-day and that style isn't for everyone. We want you to be passionate about what you do and be sure this is the right fit. Because when skills and passion combine – it creates that 'Wow' moment.