In short

We are seeking a dynamic Project Administrator to join our IT Workplace and Retail team in Zurich. This role will be pivotal in providing comprehensive administrative support essential for the success of our various projects and initiatives. From invoicing to vendor relationships and project coordination, you will play a vital role in ensuring the smooth execution of both new and ongoing projects.

Your Mission

  • Efficient Admin Coordination: Spearhead the administrative coordination throughout all project phases, ensuring seamless communication and documentation.
  • Project Initiation: Gather and meticulously document project-specific details to kickstart new initiatives, setting the groundwork for success.
  • Vendor Relations: Collaborate closely with 3rd party vendors to ensure accurate invoicing and timely payments, fostering strong and sustainable partnerships.
  • Project Debriefs: Organize comprehensive debrief sessions to extract valuable insights and lessons learned, contributing to continuous improvement.
  • Data Analysis: Utilize analytical skills to dissect project data, providing valuable insights for informed decision-making.
  • IT Reports and Presentations: Support the team with the creation of detailed IT reports and engaging presentations to stakeholders.
Group of girls smiling
  • Man and woman sat at desks talking
  • Open planned office with men and women sat on a a large curved sofa
  • Group of runners talking outside the office
  • A team of people sat on the steps with a view of mountains outside the office.
  • Two women smiling at each other in a meeting room with large curved windows
  • A group of people sat around a table looking at large design papers
  • 3 men sat around with laptops smiling at each other
  • a large group of runners holding an On flag smiling at the camera
  • Man and woman sat at desks talking
  • Open planned office with men and women sat on a a large curved sofa
  • Group of runners talking outside the office
  • A team of people sat on the steps with a view of mountains outside the office.
  • Two women smiling at each other in a meeting room with large curved windows
  • A group of people sat around a table looking at large design papers
  • 3 men sat around with laptops smiling at each other
  • a large group of runners holding an On flag smiling at the camera
  • Man and woman sat at desks talking
  • Open planned office with men and women sat on a a large curved sofa
  • Group of runners talking outside the office
  • A team of people sat on the steps with a view of mountains outside the office.
  • Two women smiling at each other in a meeting room with large curved windows
  • A group of people sat around a table looking at large design papers
  • 3 men sat around with laptops smiling at each other
  • a large group of runners holding an On flag smiling at the camera

Your story

  • Project Management Experience: Previous exposure to working alongside project managers, understanding the dynamics and intricacies of project lifecycles.
  • Communication Excellence: Strong interpersonal and communication skills, enabling effective collaboration with diverse stakeholders.
  • Time Management: Excellent time management abilities, adept at prioritizing tasks and meeting deadlines in a fast-paced environment.
  • Financial Acumen: Basic knowledge of finance or invoicing processes would be advantageous, contributing to accurate budgeting and financial tracking.
  • Ticket Handling: Experience with ticket handling systems, preferably Jira Service Desk, showcasing your ability to efficiently manage project-related queries and issues.
  • Administrative Proficiency: Demonstrable experience in project administration or similar roles, with a keen eye for detail and a commitment to quality.
  • IT Hardware Management: Familiarity with IT hardware ordering and operational management processes, ensuring the smooth provisioning and maintenance of equipment.
  • Vendor and Stakeholder Interaction: Comfortable interacting with project managers and external vendors, fostering productive relationships and facilitating effective collaboration.
  • Documentation Skills: Strong ability to create and maintain detailed spreadsheets and documentation, ensuring accuracy and accessibility of project information.
Three On colleagues eating lunch together

About the Team

The IT Workplace and Retail team holds global responsibility for the design and implementation of IT infrastructure and technology across all physical locations. Once operational, the site service team manages day-to-day IT services, focusing on operational excellence.

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A man in a blue shirt and a white t-shirt with a headset on is standing with his arms crossed and holding his chin looking into the distance

Explorer

Explorer

Woman laughing as she plays ping pong in the office!

Our team exists to think differently. Wild curiosity and a thirst for knowledge keeps moving our tech forward. There are no boxes here. We’re always dreaming of what’s possible – and searching for new ways to get there. 

Learn about out Spirits
  • Portrait of a woman smiling in the On Zürich office

    Gioia

    Technical Product Team, Zürich

    My journey has evolved for sure and, actually, change can lead to infinite possibilities. Those core values that were there when I joined are still here today and I really find them extraordinary every day.
  • A man standing in a modern office looking at the camera, smiling slightly.

    Vivek Juneja

    Engineering, Berlin

    We’re closely connected to the whole business. Every day, we’re making quick decisions to improve the customer experience. Because these live changes impact the whole business, we deeply respect individual opinion and what others think about the end customer experience.
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What we offer

On is a place that is centered around growth and progress. We offer an environment designed to give people the tools to develop holistically – to stay active, to learn, explore and innovate. Our distinctive approach combines a supportive, team-oriented atmosphere, with access to personal self-care for both physical and mental well-being, so each person is led by purpose.

On is an Equal Opportunity Employer. We are committed to creating a work environment that is fair and inclusive, where all decisions related to recruitment, advancement, and retention are free of discrimination.

Build the better you

What to expect

We want to set everyone up for success, so here’s the lowdown on how we hire. Our process is a two-way street – bringing you into our culture, while helping us learn how you think.

Our full process can last about eight weeks from application to offer, because we care about getting it right. These steps explain how we usually do things.

Before you get started, feel free to consider if you want to work with us. Strange question? Well, we give people a lot of space to navigate their day-to-day and that style isn't for everyone. We want you to be passionate about what you do and be sure this is the right fit. Because when skills and passion combine – it creates that 'Wow' moment.